![]() Check the above animation and the tutorial video below… 3. Therefore why not go for two, three or in fact unlimited levels of hierarchy with BigPicture’s WBS, so that you can schedule this 2nd- 3rd- or 4th-level tasks on the timeline. Now, is the work breakdown structure available in plain Trello? Sure, there are lists available within Trello cards, but these are somewhat ‘hidden’ and limited, as items in those lists are not tasks per se. Project managers say ‘decompose a project’ or ‘create a work breakdown structure (WBS)‘ to make the project manageable. Why not divide this huge thing by channel, such as ‘e-mail’, ‘sms’ and ‘social media’. Think of such a marker drawn for a date the guests registration closes. Obviously you could set the ‘Due date’ on a Trello card, but why not ‘draw’ a red vertical line on a timeline ( Time marker) to make the date of the event obvious to everyone in your team. Why not get the edge by just planning things precisely, rather than wasting an hour or two here an there? Let’s go through five event planner-friendly features of BigPicture power-up for Trello… 1. It’s simply a bar chart overlay on your Trello board, or several boards.ĭo you find EVENT PLANNING a competitive industry?Įven if you say ‘Yes’, here is the good news: you often need to be merely 10 percent better than others to win. Then zoom out to get a bird’s eye view of the next couple of weeks or even months. Change the Zoom of the timeline: zoom in to see the tasks for the upcoming week.Now add a massive task, such as ‘Market the event’ or ‘Inivite guests and have them RSVP’, represented by very ‘long’ bars on the chart. ![]() It’s going to be a relatively ‘short’ bar. Imagine a day-long task, such as ‘Decide on the party style’ on the timeline.How does an event manager benefit from the timeline/Gantt chart power-up? Ready? Whichever of the above boards you’ve chosen for your event planning, and especially Approach 3, you may need a single extra on top – the timeline. Or, more properly, a Gantt chart. When you’re on a tight schedule the below Trello board set-up may prove the only viable one. Can you tell what’s missing though? Aren’t your clients always late with their decisions, orders and approvals? While you can obviously set a deadline for each Trello card/task, things get messy when you face 20 deadlines that are about to turn red within a week. We haven’t touched Deadlines so far and for a reason. This Trello board is by no means an industry standard other possible columns include: ‘Ideas’, ‘Musicians’, ‘Catering’, ‘Costumes’, ‘Administration’, ‘Updates to the website’, ‘POS materials’, ‘Contact the Media’, ‘Post event’, ‘In progress’, ‘Completed’ and so on.Īpproach 3: A ‘timeline’ approach: large, complex, belated projects You sort of decompose the project into three to five manageable ‘areas’, such as the headers of the pictured Trello lists. When event management becomes your business and you were hired to plan an event for a client, you may find the below approach helpful. The ‘To do – In progress – Done’ approach is the simplest and suits small projects, such as when you plan for your own birthday party or wedding.Īpproach 2: You work for a client. If you manage seven events at a time, then have seven Trello boards active. Let’s begin with how to set them up… Approach 1: Small private event, such as a party How about adding a timeline power-up on top of the event manager’s Trello board(s), so that everyone in your team can see what happens when? Read our 10-minute step-by-step tutorial.Ī rule of thumb: use one Trello board per event. But here’s the catch: for the plenty-of-deadlines event planning business you need one more tool, that – sadly – Trello lacks, namely a timeline. Amateur and professional event planners use three proven approaches to Trello boards, and we showcase them directly below this intro. Are you an event manager? Whether you plan birthday parties, weddings, concerts or conventions, Trello is an excellent tool.
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